Miscellaneous Case Examples

June 2024 · 3 minute read

The following are miscellaneous case examples:

Example #1: Family Cases

Household Composition

Unmarried father and his child. Unmarried mother and her child.

Situation

They both marry and/or she becomes pregnant.

Case Structure

Cases are to be combined into the female’s case number, regardless of the programs received.

Case Name

The case name will remain in the female’s name.

Example #2: Active Family Case

Household Composition

Mother absent. Father and their children.

Situation

Father remarries; no other children.

Case Structure

Payment would continue in the same case, regardless of the program.

Case Name

Case name can be changed to father’s name; however, case number would remain the same.

Example #3: Mother (Payee) Leaves the Household and Children Move in With Needy Father - EBT Case

Household Composition

Father and 2 children.

Situation

The mother has been receiving CalWORKs/CalFresh for herself and two children with absent father deprivation. On the 7th of the current month, she is in a car accident and the children go to live with their father. The father comes in to apply for CalWORKs and CalFresh for himself and the two children.

Case Structure

The mother’s case must be closed at the end of the month in which a 10-day Notice of Action can be given. A new case with a different case number must be established for the father effective the first of the following month to generate a new EBT account for him.

Case Name

The mother’s case would remain in her name. The father’s case would be in his name.

Reminder: State regulations require that when there is a change in payee (to a person who was not a member of the household previously), a new EBT account must be established. CalWIN’s current functionality does not support this requirement without changing the case number.

Example #4: Mother (Payee) Leaves the Household and Children Live with Non-Needy Grandmother - EBT Case

Household Composition

Grandmother and 2 children.

Situation

The mother has been receiving CalWORKs/CalFresh for herself and two children with absent father deprivation. On the 10th of the current month, she is arrested and the children go to live with their non-needy grandmother. The grandmother comes in to apply for CalWORKs and CalFresh for the two children.

Case Structure

The mother’s case must be closed at the end of the month in which a 10-day Notice of Action can be given. A new case with a different case number must be established for the grandmother effective the first of the following month to generate a new EBT account for her.

Case Name

The mother’s case would remain in her name. The grandmother’s case would be in her name.

Reminder: State regulations require that when there is a change in payee (to a person who was not a member of the household previously), a new EBT account must be established. CalWIN’s current functionality does not support this requirement without changing the case number.

Example #5: Change in Payee on an EBT Case to a Different Household Member

Household Composition

Mother, father and 2 children.

Situation

The mother and father have been receiving CalWORKs/CalFresh for themselves and their two children. The father is the primary cardholder for EBT. On the 7th of the current month, the mother calls in to report the father left the home and requests that she be made the payee.

Case Structure

A new case with a different case number does NOT need to be established since the mother was a member of the previous household.

Case Name

Change the case name and payee name to the mothers since she is now the applicant.

Related Topics

CalWORKs CalWIN Case Structure Examples

Cash Assistance Program for Immigrants (CAPI) Case Examples

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